DCAA’s New Contractor Submission Portal

Marie SalamoneInsight by: Marie Salamone, Director 

September 29, 2020

DCAA’s New Contractor Submission Portal (CSP) for contractors to submit their certified incurred cost submission (ICS) or incurred cost proposal (ICP) announced.

On Tuesday, September 29, 2020, the Defense Contract Audit Agency (DCAA) issued MRD 20-OTS-005(R), which provided guidance to DCAA’s Field Audit Offices (FAOs) for the official implementation of their new Contractor Submission Portal (CSP). CSP is a formal electronic method for contractors to submit their certified incurred cost submission (ICS) or incurred cost proposal (ICP) using DoD’s Procurement Integrated Enterprise Environment (PIEE) system.

It is important to note that use of CSP is not mandatory but will be encouraged. Each FAO is now responsible to provide their contractors with instructions to be able to use CSP. Government contractors can expect to receive these instructions approximately 30 days prior to the submission of their indirect rates via the Incurred Cost Proposal. This notification should allow contractors time to register in CSP and become familiar with the portal prior to submission.

This MRD contains a copy of the example notification letter, PIEE CSP Role Registration details, CSP User Instructions, CSP FAQs, a description of the Proposal Submission Inbox Columns, and SharePoint FAQs.

When the contractor uses CSP, they will have three options:

  1. Submit a New Incurred Cost Proposal;
  2. Update existing Incurred Cost Proposal; or
  3. Withdraw a previously submitted Incurred Cost Proposal.

Any one of the above actions will generate an email from CSP to the cognizant FAO mailbox. However, the MRD is silent on providing a copy of the contractor’s ICS to the cognizant contracting officer. Contractors should continue submitting the ICS directly to the ACO(s), even if they decide to submit using CSP.

As government contractors are preparing the next ICS after the end of the fiscal year, they should be on the lookout for information on CSP.

 

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