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ERP Business Intelligence

ERP Business intelligence (BI) is the pairing of modern data analytics with intuitive graphics to understand data trends and seize the opportunity for significant competitive advantage. BI harnesses the power of data across the entire company enabling users to springboard to drive better, faster business decisions, advance process efficiency, and tell meaningful stories. Capital Edge’s ERP Business Intelligence team is made up of the strongest BI experts with deep functional, software tools and system knowledge. Our BI team is experienced across a breadth of organization functional areas and is supported by our large team of in-house professionals with industry backgrounds in Accounting, Project Finance, Operations, Manufacturing, Materials Management, Audit, and Procurement. Our ERP Business Intelligence team is skilled across the full range of BI software packages and Enterprise or ERP systems to fully utilize the out-of-the box capabilities along with developing enhanced functionality tailored to your company's business needs. Whether you need assistance to implement BI along with existing Enterprise Systems or you would like Capital Edge to help you design, build, test and validate BI alongside a new ERP System Implementation, our BI team has the skills to provide the advisory services to achieve your business objectives.


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ERP business Intelligence

Benefits of ERP Business Intelligence

Business Intelligence can be used across all Enterprise Systems to track metrics, analyze data, and spot trends. By leveraging historical data, leaders can find trends and points of inflection to drive enhancements and efficiencies. Applying trend analysis to processes unlocks insights to reduce waste, improve workflows, and increase throughput thereby reducing cost. Leveraging BI to improve business processes can enhance cashflow, point to a need for automation of highly repeatable, low value processes, or uncover characteristics that are critical to quality. Consider leveraging historical data to look at transactions by employee, active system time by employee, processing or wait times, rework, utilization data for both human and capital investments, and labor time vs. goods produced. Another example of using this type of trend analysis includes optimizing preventive maintenance schedules for equipment. A third example would be looking at the company’s ability to forecast revenue, sales, and expenditure. By comparing forecasts vs actuals over time, a company may identify people who have developed best practices or models to share with the rest of the organization. Historical data can help companies track the adoption rates of new systems by examining the number of users over time, mean time for each process step to see if users become more proficient, and, of course, the use of reporting and dashboards.

Capital Edge’s CPSR-focused support services are wide-ranging and highly customizable to meet the requirements, constraints, and goals of each client. The following is a representative sample of some of the CPSR solutions and areas of support we provide to our clients:

  • Federal Purchasing System Gap Analyses
  • “Mock CPSR”
  • Remedial Action Plan Development and Implementation
  • Federal Procurement Policies and Procedures
  • Federal Procurement Forms and Checklists
  • Federal Procurement / CPSR Compliance Training
  • Federal Procurement / CPSR Compliance Training for Non-Procurement Personnel
  • Internal Review Tools and Outsourced Support
  • Comprehensive Procurement File Remediation
  • Procurement File Remediation Advisory Support
  • DCMA CPSR Risk Assessment Form Support
  • DCMA CPSR Policies and Procedures Checklist Support (commonly referred to by some as the “DCMA CPSR Audit Checklist” or “DCMA CPSR Checklist”)
  • Final CPSR Preparation and Rehearsals Support
  • On-Demand Advisory Support Services
  • DCMA CPSR Risk Assessment Advisory Support
  • DCMA CPSR Questionnaire Response Advisory Support
  • On-site Liaison Support with the DCMA CPSR Team
  • Rhetorical Advocacy Position Development
  • “Audit” Management of the CPSR
  • Strategic and Tactical Risk Management
  • CPSR Report Analysis and Response Development
  • Corrective Action Plan Development, Presentation and Implementation
  • Corrective Action Validation
  • Federal Purchasing System Compliance Monitoring
  • On-Demand Advisory Support Services

Contractor Purchasing System Reviews (CPSR)

Why should my company remain  committed to Federal purchasing system compliance?
Do you know the vast majority of requirements evaluated in a CPSR are contractual obligations imposed by specific Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses expressly incorporated into your contracts?
Are you discussing the Government’s proposal evaluation/source selection factors tied to purchasing system requirements during your “go/no go” bid and Probability-of-Win (“Pwin”) meetings?

Are you subject to recurring and burdensome advance notice and consent to subcontract requirements? And are these requirements impacting timely performance and delivery and causing less than favorable past performance evaluations by your customers?

Is FAR 52.244-2 incorporated into one or more of your contracts? This clause expressly reserves the Government’s right to review your federal purchasing system.
Has the Defense Contract Audit Agency, Defense Contract Management Agency (DCMA) or other cognizant agency conducted audits or reviews of your proposals and/or other business systems? Have these agencies observed a concern during those audits and associated the concern to your purchasing system?

Do you have one or more contracts with DFARS 252.244-7001? Among other critical elements, this clause defines “significant deficiency” and requires the contracting officer to impose payment withholds if the system is disapproved.

ERP and other Enterprise Business Systems are used day-to-day for standard business processes and house an immense amount of data. Business leaders need to leverage this data for decision making. Extracting the right information from an ERP system can be difficult if it is not already part of a standard report or dashboard. Adding BI accelerates the decision speed based on this data through automated dashboards. Companies measure progress with standard metrics, KPIs, and OKRs. Metrics and data can be visible in real-time, minimizing reaction time. Dashboards also expedite comprehension of the data through intuitive visualizations. Viewing integrated data graphically improves our ability to quickly recognize patterns which is not possible when viewing the same data on a one-dimensional spreadsheet. Our ERP Business Intelligence team can provide solutions that quickly and easily access the right data, visualize it using graphs and tables, and drill down for a greater level detail. Additional value can be derived from visualizing and comparing data from multiple data sources and with more advanced analytic capabilities.

Aggregating data across multiple Enterprise Business Systems is an even greater challenge, and our ERP Business Intelligence team excels at working across multiple business systems. Financial data is the most obvious use case for BI in conjunction with ERP data. Companies track typical balance sheet financial metrics like revenue, profit, and equity. Another common metric is cash flow with measures like Days Sales Outstanding (DSO) or Accounts Payable (AP) turnover. BI empowers businesses to double-click on the details to optimize processes to proactively improve their cash position and strengthen their financial performance. Examples of processes to examine and enhance include Accounts Receivable (AR), AP, and Inventory Management. Companies can visualize data and trends using dashboards to find examples of best practices to repeat and inefficiencies that can be eliminated.

Our ERP Business Intelligence team combined with our deep expertise in Federal compliance advisory services can partner to improve a company’s risk profile. BI delivers information and reports to monitor controls, particularly when managing by exception. This allows leaders to focus on driving the business forward while being alerted to any issues and potential risks rather than spending time reviewing data or transactions manually. BI provides a mechanism to pull data the exact data requested by an auditor, Federal regulations, or contracts requirements (ICS, CDRLs, etc.). Capital Edge’s knowledge of compliance and customer base of Government Contractors positions us to have a clear understanding of the reporting and business intelligence needs of our clients, including feeds to government systems, project cost reporting, earned value reporting, funds or budget management, and time and labor reporting. Along with the contractual and regulatory requirements of federal award recipients, we recognize that running a federal grants or government contracting entity requires different metrics and dashboards than running a commercial company. We can provide those unique dashboards, reports, and drill-down data tailored to the  highly regulated environment.

Life Cycle of ERP Business Intelligence

Customer satisfaction is another key business and performance objective enhanced by BI reporting on metrics such as invoice rejection rate, customer retention rates, and on-time delivery. As mentioned above, BI and dashboards enable drill-down functionality to look for outliers and incorporate changes to processes to take advantage of opportunities and reduce risks.

ERP Business Intelligence can also have an immense impact on communication at all levels of the company or with customers. Using data to tell a story has a greater impact on the audience because it creates a deeper, shared understanding of the reasons behind decisions and recommendations. Telling the story through data builds inherent trust and credibility; and thus, it increases our influence when decisions are outside of our control. Data is powerful in communicating “the why” and creating common ground.


ERP Business Intelligence is a dynamic business tool empowering leaders to make better, faster, data-driven decisions by harnessing the power of the data housed in enterprise business systems. Using exception reporting eliminates the need to parse through large volumes of data to identify issues or trends. Capital Edge’s Business Intelligence team has the knowledge and experience to build a tailored solution for your company’s specific needs. We can create dashboards to highlight key company metrics and performance indicators. Our ERP Business Intelligence team along with functional experts from highly regulated industries can develop trend analysis to improve business processes, productivity, and business performance. We can leverage our compliance expertise to monitor controls and alerts to manage by exception, keeping leaders focused on business development and strategic initiatives rather than reviewing transactional data. Through BI, our team can help your company with data-based decision-making and “story telling” through meaningful data and examples to communicate effectively internally and externally, improving the way you do business and provide customer service. Most importantly, ERP Business Intelligence creates a competitive advantage for your company simultaneously enabling speed, agility, and accuracy across the organization.


Our ERP Business Intelligence Experts are here to help organizations maintain compliance. Are you prepared for your next ERP Business Intelligence?


ERP Training & Events

We have quite a few upcoming trainings that could benefit you and your team as you navigate the ERP implementations. Check out our existing events or contact us about custom training for your business today!

Frequently Asked Questions

Here are the latest questions being asked about CPSR

Does a CPSR include purchasing and subcontracting?

Yes. Except for certain transactions excluded under FAR 44, your purchasing and subcontracting activities are within CPSR scope. DFARS 252.244-7001 defines the purchasing system to include the “…the system or systems for purchasing and subcontracting…”

What are Common Federal Purchasing System Deficiencies?

According to DCMA CPSR Reports issued in GFY2019, DCMA identified that the “most common material deficiencies” related to:

  • Debarment
  • Payments to Influence
  • Cost Analysis / Price Analysis
  • DPAS
  • Sole Source Justification
  • Policy & Procedure Manual
  • Commercial Item Determinations (CID)
  • Truthful Cost in Pricing Data (formerly known as Truth-in-Negotiations Act or TINA)
  • Negotiations
Who performs the "CPSR Audit"?
A CPSR is not an “audit” but a “review.” Within the Department of Defense (DoD), the Defense Contract Management Agency (DCMA), specifically the DCMA CPSR Group, is responsible for reviewing the contractors’ purchasing systems. The DCMA CPSR Group is comprised of “analysts;” not “auditors.” In some cases, DCMA also reviews the purchasing system of contractors’ that do not hold DoD contracts.

What are the Impacts of a Purchasing System Disapproval?

A DCMA purchasing system disapproval can cause many issues for a contractor, including:

  • Increased oversight of contractor’s business (e.g. audits and reviews of other business systems, etc.) and delay in the government acquisition process;
  • Increased application of government consent to subcontract requirements;
  • Potential withhold of payments;
  • Competitive disadvantage in responding to Government requirements; and
  • Disclosure via Contractor Business Analysis Repository.
What is the Current CPSR Requirement Threshold

A CPSR is performed on a discretionary basis, if deemed necessary by the Administrative Contracting Officer (ACO).  The ACO’s decision to determine the need can be, in part, influenced by the contractor’s anticipated FAR-44 qualifying sales volume and results of the contractor risk assessment.

  • FAR 44.302: Greater than $25M in the next 12 months. 
  • DFARS 244.302: Greater than $50M in the next 12 months. 

Caution: The CPSR dollar threshold is discretionary and may be lowered or raised. (FAR 44.303).


Where can the CPSR requirements be found?
The specific subject matter areas evaluated in a DCMA CPSR can be found in the DCMA CPSR Guidebook under the “Major Purchasing Areas” subsection as well as in the associated appendices to the Guidebook.
What is the CPSR Guidebook?

The Contractor Purchasing System Review (CPSR) Guidebook is published by the DCMA. The purpose of the DCMA Guidebook is to provide “…guidance and procedures to Government personnel for evaluating contractor purchasing systems and preparing the CPSR reports.”

Click-to-see the 2021 Revised CPSR Guidebook


What is CPSR certification?

The phrase “CPSR certification” is a misnomer. Rather, a CPSR is a review conducted by the government that results in a report which provides the basis, at least in part, for the cognizant federal agency official to make a decision – e.g. that the system is acceptable and approved. FAR 44.305 is very clear as to who has purchasing system approval authority – “The cognizant ACO is responsible for granting, withholding, or withdrawing approval of a contractor’s purchasing system.”


What Does CPSR Stand for?
“CPSR” stands for Contractor Purchasing System Review.

Stay ahead and ensure compliance.


Our ability to provide customer satisfaction in an ever-changing regulatory environment and unstable CPSR-centric landscape can largely be attributed to one single factor – our people. Capital Edge is unique in the market in that our solution includes former DCMA CPSR Group personnel, DCMA administrative contracting officers, Government procuring contracting officers and procurement experts who were previously responsible for CPSR compliance while working for major industry players serving DoD, the Intelligence Community and civilian agencies.

This blend of fully dedicated CPSR experts and their collective experiences ensure the critical perspectives – the Government reviewer, system approval authority and the Federal procurement practitioner – are available for the benefit of our clients.

Principally, we employ more salaried CPSR compliance experts than any other firm in the market. A subset of our employees previously developed the CPSR criteria with DCMA and assisted in the creation of critical tools for DCMA use both during purchasing system reviews and in their FAR Part 44-required system surveillance.  This expertise, combined with our additional in-house experts previously serving as “real-world” procurement leaders responsible for ensuring CPSR compliance and maintaining a government approved purchasing system, establishes Capital Edge as the market leader in CPSR readiness and ongoing system compliance for Federal contractors. Our CPSR SMEs standout from the CPSR consultant competition because our people have actually negotiated and administered subcontracts/POs for major U.S. Government contractors, in the CPSR environment, prior to their tenure at Capital Edge.

In other words, our people are not the “average” consultants who are academic and theory based. As an example, although the DCMA CPSR Guidebook is a tool in our tool belt, our knowledge hardly ends with the content DCMA has elected to capture in that publication. Rather, we have created and maintain a set of proprietary tools developed from our recurring experiences and lessons learned through the DCMA CPSR process. We then bring that ground-level experience and solutioning to bear for the benefit of our clients.

Meet Our Purchasing System Compliance Experts

About Capital Edge Consulting

Capital Edge government contract consultants support Government Contractors and Federal Grant Recipients. Our consultants specialize in the regulatory compliance matters you need.

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